CAFE Roster Manager - Raid Lead Guide

Authentication tokens last for 1 hour at a time.

Only raid leads can manage their own rosters

Regular participants see a demo

You can revoke access anytime from Discord settings.

✅ "Manage Roster" button - Full access to your runs *

📊 Live signup counts update automatically

Party Label - Party A/B/C (Left) or D/E/F (Right)

8 Fixed Slots - Tank→Tank→Healer→Healer→Melee→PhysRng→Caster→Flex (Default)

Player Cards - Show Discord name, role preference

Lists all players on waitlist

Shows their available roles

Displays phantom job preferences

Can be dragged into party slots

Top-right corner

Shows token security status

Green = Authenticated and secure

Click to view detailed security info

✅ Valid drop zones - Highlighted in green

❌ Invalid drop zones - Dimmed with gray overlay

🎯 Current position - Source card remains visible

👻 Drag preview - Shows player card following cursor

Compatible Role - Card glows green, shows "Drop here"

Incompatible Role - Card dims to grayscale

Same Position - Original slot highlights differently

Occupied Slot - Shows swap preview

✅ Move player from reserves to party slot

✅ Swap two players in different positions

✅ Move player back to reserves

✅ Rearrange players within same party

❌ Can’t drop outside valid zones

Only accept players with Tank role selected

Two slots per party (positions 0 and 1)

Can swap Tank ↔ Tank only

Only accept players with Healer role selected

Two slots per party (positions 2 and 3)

Can swap Healer ↔ Healer only

Melee - Only Melee DPS (position 4)

PhysRng - Only Physical Ranged DPS (position 5)

Caster - Only Caster DPS (position 6)

Flex - Any DPS role (position 7)

Can be placed in any matching slot

Visual feedback shows all compatible positions

Great for filling gaps in composition

Drop is rejected

Player card returns to original position

Error message briefly appears

No database changes made

Party A Position 0: @Tank1 (WAR)

Party B Position 1: @Tank2 (PLD)

Works between any two parties

Works between party and reserves

Syncs to database immediately

Shows all waitlisted players

Displays their available roles

Sorted by signup time (oldest first)

✅ Check player role preferences before placing

✅ Consider phantom job needs for composition

✅ Communicate with reserves about their status

✅ Promote reserves in signup order when possible

✅ Use multi-role players to fill difficult slots

24 hours before: Review signups, plan composition

6 hours before: Build initial roster in manager

2 hours before: Finalize placements, assign party leads

1 hour before: Post roster preview in thread

30 minutes before: Final adjustments

Passcode drop: Roster is locked

✅ Balance roles across all parties

✅ Respect player preferences (jobs, parties, friends)

✅ Optimize raid buff composition

✅ Generate balanced left/right sides

Drag and drop to fine-tune

Swap players between parties

Adjust for special circumstances

Lock specific placements

Ask in Discord for volunteers with that role

Shuffle players between parties if needed

Consider running with 47 players if close to start

Use Flex slots (position 7) for overflow

Melee can go in Flex

PhysRng can go in Flex

Caster can go in Flex

Optimize based on player skill/preference

Explain your placement decisions when asked

Share why you can’t accommodate all requests

Post roster previews early for feedback

Welcome constructive suggestions

✅ Verify you have Raid Lead role in Discord

✅ Check with staff if role is missing

✅ Try re-authenticating (🔐 Security Panel → Clear Token)

✅ Ensure you’re trying to access YOUR run, not someone else’s

✅ Refresh Discord (Ctrl+R on desktop)

✅ Check internet connection

✅ Try different Discord client (desktop vs browser)

✅ Clear Discord cache

✅ Report to staff if persists

✅ Allow popups for Discord domain

✅ Try incognito/private browsing mode

✅ Check Discord Developer Portal settings (staff)

✅ Try from Discord desktop app instead of browser

✅ Click and hold for 1 second before dragging

✅ Ensure you have permission (read-only mode can’t drag)

✅ Refresh activity and try again

✅ Try from desktop instead of mobile

✅ Ensure drop zone is highlighted (green = valid)

✅ Check role compatibility (Tank can’t go in Healer slot)

✅ Verify slot isn’t locked or restricted

✅ Try dropping in different compatible slot first

✅ Both players must be compatible with opposite roles

✅ Tank can’t swap with Healer

✅ Try moving to empty slot instead of swapping

✅ Check console for error messages (F12)

❌ Incompatible role for target slot

❌ Dropped outside valid drop zone

❌ Network error prevented save

❌ Database sync failed

✅ Check internet connection

✅ Look for error messages in activity

✅ Try making smaller changes (one player at a time)

✅ Refresh and verify changes persisted

✅ Check 🔐 Security Panel for token issues

✅ Refresh the activity (click back to runs list and reopen)

✅ Check if someone else modified roster recently

✅ Verify you’re looking at correct run

✅ Contact staff if data seems corrupted

✅ Check reserves section (may have been moved)

✅ Verify they’re still signed up (use /my-signups)

✅ Check if they withdrew recently

✅ Refresh activity to sync latest data

Clear Token - Logs you out, requires re-auth

Refresh Token - Gets new token from Discord

✅ Close other Discord activities

✅ Refresh Discord client

✅ Use desktop app instead of browser

✅ Clear browser/Discord cache

✅ Check system resources (RAM, CPU)

✅ Reduce other open applications

✅ Use wired mouse instead of wireless

✅ Disable browser extensions

✅ Try from different device

✅ Wait 30 seconds and try again

✅ Check CAFE Discord for server status announcements

✅ Report to staff if persists

Multi-select - Shift+Click to select multiple players

Bulk move - Move multiple players to reserves at once

Party templates - Save/load pre-made compositions

Quick filters - Show only specific roles or preferences

Take your time learning the interface

Use drag-and-drop to experiment

Changes save automatically, but you can undo

Ask experienced RLs for advice

Check example rosters from past runs